Privacy Policy

Version: 2026-04-22

Who we are

Open Records Ltd operates this platform.

For privacy questions or requests, contact: privacy@openrecords.co.uk

What data we collect

We may collect:

account information such as your name, email address, and login details
profile information such as artist name, biography, images, and links
content you upload, including audio, video, images, and text
technical and usage information needed to operate, secure, and improve the platform

How we use your data

We use personal data to:

create and manage your account
provide platform features
enable uploads, submissions, and related workflows
communicate with you about your account or activity on the platform
maintain platform security, performance, and reliability
improve the platform and its services

We do not sell your personal data.

We do not use your uploaded content to train AI models.

Legal bases

We process personal data where necessary:

to provide the services you request from us
for our legitimate interests in operating, securing, and improving the platform
to comply with legal obligations where applicable

We use third-party service providers to help run the platform, including hosting, storage, and infrastructure providers.

These may include providers such as Vercel and Google Cloud.

We only share personal data with service providers where reasonably necessary for operating the platform.

International transfers

Some of our service providers may process data outside the UK. Where this happens, we rely on appropriate safeguards required by applicable data protection law.

Data retention

We keep personal data for as long as reasonably necessary to operate the platform, provide services, meet legal obligations, resolve disputes, and enforce our agreements.

If you would like your account or personal data deleted, contact us at privacy@openrecords.co.uk.

Your rights

Depending on applicable law, you may have rights to:

request access to your personal data
request correction of inaccurate personal data
request deletion of your personal data
object to or restrict certain processing

To make a request, contact: privacy@openrecords.co.uk

You may also have the right to complain to the UK Information Commissioner's Office.

Cookies

We may use essential cookies or similar technologies needed for login, security, and core platform functionality.

If we introduce non-essential analytics or advertising cookies, we will update this policy and any related consent mechanisms as needed.

Changes to this policy

We may update this Privacy Policy from time to time. The latest version will be posted on this page.